MINUTES OF HADRA COMMITTEE MEETING
HELD AT: Coulsdon Manor Hotel
DATE: Tuesday, November 15^th 2011       TIME: 20.00 

1.                   ATTENDANCE AND APOLOGIES

Diane Hearne (Chair) John Clarke, Mike Oastler, Colin Etheridge, Josephine Hullay, Heather Elliott, Chris Wright, Clive Lang, and Denise Etheridge (minutes).   

Apologies were received from Georgia Parente

2.                   MINUTES OF PREVIOUS MEETING

Minutes of meeting held on October 18^th were approved. 

3.                   MATTERS ARISING FROM THE PREVIOUS MEETING 

Paragraph 4 (a) (viii) Coulsdon Forum:

                Heather Elliott agreed to attend this meeting if accompanied by Georgia Parente 

Paragraph 4 (c) (i) 94 Higher Drive:

It was reported that the refuse collection centre and emergency electricity serving 92 Higher Drive had been constructed on the site of 94.  Residents wish HADRA to object to any retrospective planning application.  ACTION: CE to raise objections and request restoration of boundary between the properties. 

Paragraph (4) (l) Diamond Jubilee:

CW reported that it had been agreed to hold a giant picnic in Grange Park for children on Tuesday, June 5^th with sporting events, a jazz band and a BBQ provided by the scouts.  Free use of areas of the Oasis Academy had been offered in the event of bad weather.  Other items under consideration were a sun dial, naming of a footpath and fund raising events.  It was agreed that we should suggest ideas as to how HADRA could commemorate this in the next ‘E’ blast and become a regular agenda item.  ACTION:         CW and JC 

Paragraph (5) Purley Day Nursery:

CE reported that the Planning Dept. had confirmed that the ‘after school club’ would be in breach of planning conditions and were sympathetic to resident complaints.  However, the owner of the Nursery was denying it had actually begun in direct contrast to information held by CE. A new letter had been received from 14 Burcott Road confirming the operation of the after school club and possible unauthorised building works. ACTION: CE to write to the Planning Dept. and the Director of Children; young people and learners.   

Paragraph (6) Coulsdon Coppice

JC confirmed this had been mentioned in the ‘E’ blast. CW advised that the next meeting would be held on November 26^th where it was hoped to agree a management plan.  

4.                   AGENDA ITEMS

(a)    Chairman’s report  - Chair to attend OCRA meeting on the 5^th of December

Items (i) to (iv) Nothing to report

Item (v) Kendra: Chair had met with Sheila Morris and agreed JC would offer advice with the graphics for Kendra newsletter. ACTION:  DH to e-mail Sheila Morris with JC’s details for Brian Morris to contact him.

Item (vi) Christmas Cards: Those were appreciated by CW.  It was agreed cards would also be sent to our Councillors and other residents associations – OCRA, ECRA, KENDRA and West Coulsdon. ACTION:  JH and HE. 

(b)   Finance:  JH reported that the deposit remained unchanged at £3,247.15 with a balance of £2,195.10 in the current account.

(c)    Planning: Old Lodge Lane Mosque- it was confirmed that no planning application had been received for the conversion of the rear of the TV repair shop into a place of worship. ACTION: CE to reply briefly to complainant and HADRA to monitor further developments.

(d)   Transport: (i) CL confirmed that new passes will be introduced by Southern rail similar to oyster cards next year. ACTION: JC to bear in mind for spring newsletter            

(ii) CL advised letter of complaint had been received from a resident who had received a parking ticket for parking in a car park opposite Tesco’s in Coulsdon. ACTION:  JC to send warning in next ‘E’ blast.

(iii) Traffic lights in Old Lodge Lane are still erratic. ACTION: CE to send letter to TFL               

(e)   Police: CL confirmed that he has been accepted onto the police “safer neighbourhood” committee and would circulate minutes of future meetings to the Committee.  MO would ensure future crime lists are forwarded to CL who had not yet received any.

(f)     Newsletter, Internet & ‘E’ Blasts: JC reported the website had been updated and there were now 165 names on the e-mail list.  Regretfully one of the major advertisers, ‘The Lord Robert’ had pulled out from future advertising.

(g)    HADRA Social Section:   Murder Mystery               19/11/2011
                                        Quiz night                         02/02/20112 

(h)   New cases appearing on the Agenda 

(i)                  Hartley Hill Gas works: JC had sent a letter highlighting residents’ concerns.  It was hoped inconvenience would be kept to a minimum but HADRA still had reservation concerning the timing of the work ACTION: CE to include reservation about the impact on OLL/Brighton Road in his letter to TFL. 

5.                   Any other business

(i) Old Coulsdon Medical Practice: DH reported a complaint regarding the receipt of a parking ticket for parking over a row of bricks.  CW confirmed this area was technically part of the pavement but would follow up with the Director of Parking.  In the meantime it was noted that patients could now park free of charge in the Tudor Rose car park. ACTION: CW

(ii) Voluntary contributions: DH suggested that in the view of the healthy bank balance consideration should be given to donating funds to worthy causes

(iii) An additional “Social Committee” night was agreed for December 6^th for the signing of Christmas cards. JH to come back to the Committee re this. 

6.                   Date of the next meeting

January 10^th 2012